disbursement. The bookkeeper will handle the disbursements by
journal entries, indicating the correct debits and credits in the
accounts affected. The sponsor or treasurer of the activities con-
cerned should be notified of the transfer.
Refunds
 Refunds to students should be made in the same manner as
all disbursements; namely, a properly executed check requisi-
tion, or if it is a small refund, the refund may be made from
the petty cash account, documented by a proper petty cash
voucher.
Filing
 There are generally two methods to file the papers connected
with school activity accounts. The decision as to the method
to be used should be left up to the principals and bookkeepers
of the different schools; however, regardless of the particular
method used, papers must be kept in order.
 Method #1 (Preferable)
 Keep in numerical order by month:
 1. Report of monies collected (Form FA-4-P)
 2. Check Requisitions (Form FA-2-P)
 (Supporting papers to these forms must be firmly at-
 tached with a stapler.)
 3. Deposit slips
 Method #2
 Prepare a file folder for each account and file all Reports
 of Monies Collected forms and Check Requisition forms
 together in the folder. These must be filed in numerical
 order according to date and number. (Again, the support-
 ing papers must be firmly attached with a stapler.) File
 deposit slips by month.
Bank Statement
 All School Activity Funds shall be kept in a properly desig-
nated bank account or accounts. The bank account shall be styled
as follows: (name of school), School Activity Fund. The signa-
ture of both principal and other designated person (s) should be
required on all checks written.