CHAPTER 2


Accounting Procedures

THE ACCOUNTING PROCEDURES suggested in this chap-
 ter are intended primarily for use by the person or persons
responsible for handling the activity money and keeping the
books. This may be the principal or another person who has
been assigned such responsibility. The procedures recommended
are not set forth as the only ones which may be followed. In
many instances modification of these procedures may be neces-
sary to meet the needs of individual schools or school systems.
Anyone planning to use this handbook who is not versed in ac-
counting for school activities might well seek the assistance of
the school finance officer or accountant employed by the county
board of public instruction.
 The procedures and forms presented in the handbook are in-
tended to provide a basic framework upon which schools may
develop their own system.

 Collections and Deposit of Cash

 All money received should be substantiated by official pre-
numbered receipts, auxiliary receipts, class receipt records, tick-
ets, or other auditable records. In all cases where tickets are
used, ticket reports and unsold tickets should be available for
audit. Insofar as it is practicable, the cash should be collected
in the central office. When it is not practicable to collect the
cash in the central office, collections from various classes by
teachers should be turned in daily to the central office. Teachers
who fail to turn in cash collected each day should be held per-
sonally liable for loss. Each day's collections should be deposited
intact in the bank unless provided for otherwise by county pol-
icy. Bank deposit slips should be made up in duplicate, an orig-