7. Budget Narrative


The project budget is modeled after the NEH funded cooperative preservation projects of the CIC and the
RLG (Great Collections). All costs attendant to identification, evaluation and preservation of the target
materials are included in the project budgets for each participant. TABLE 2 provides a Project Overview,
including the total number of titles and volumes to be preserved, the per volume reimbursed cost, and the
total project cost.

Breakdown on costs for each institution are included in Section 5, Preservation Profiles and Project Staff.
On file with project administrative staff are even more detailed budgets for each participant, See
Appendix E for examples of detailed budgets from Texas A&M University and the University of
Arizona, and Appendix G for University of Nebraska Lincoln. Detailed budgets for each institution
include A. Identification and Selection (staff costs, honoraria for scholars, online searching charges, travel
to collections in some cases); B. Pre- and Post-Filming (staff and, in some cases, supplies); C. Cataloging
(staff); D. Microfilm, E. Local Inspection Costs (staff); and F. Additional Local Costs (travel to Project
Managers meetings, searching costs, supplies).

The total reimbursement for preservation activity to all 10 institutions, $771,686 appears as one line in
part 6. of the Two Year Total NEH Budget Form, labeled as Participant Reimbursement. Also included
on this line, under the heading Cost Share, is $59,255, the in-kind contributions made by Florida,
Minnesota, Nebraska and Texas--in addition to waiver of indirect cost recovery.

Therefore the bulk of the budget detail provided on the NEH Budget Form is for the Project
Administration component of the budget. The two year project budget is based on benchmarks
established for Year 1 and 2 and listed in the Section 4.2.4, Project Timetable. Further budget detail is
provided in this section, organized by the NEH Budget Form numbering system.

SECTION A

1. Salaries and wages
Includes a 5% salary increase in year 2, except for student assistants.

2. Fringe Benefits

3. Consultant fees
Both lines represent honoraria for Quality Assurance Consultant, Anne Swartzell. The first line is for
instruction at the Project Managers meeting, and the second line is for one day site visits to two
participating institutions (Texas A & M and University of Montana) to consult on microfilming
procedures and standards.

4. Travel
Lines 1 & 2 are for Quality Assurance Consultant to travel to two participating institutions for onsite
 consultation.
Line 4 is for Quality Assurance Consultant to travel to the first Project Managers meeting in Washington,
 D.C.
Line 6 is for the Project Director and Project Coordinator to travel to the First Project Managers meeting
 in Washington, D.C.
Line 7 is for the Project Director and Project Coordinator to travel to the Second Project Managers
 meeting in New Orleans.

5. Supplies and Materials

6. Services