5. Preservation Profiles


5.5 HAWAII AND THE UNIVERSITY OF HAWAI'I AT MANOA


With a collection of nearly three million volumes, the University of Hawaii at Manoa Library is 45th
largest major academic and research library in the United States. The Preservation Department is
responsible for maintaining the library collections. High relative humidity and temperatures add to the
daily preservation challenges. The Library maintains an active core of preservation work in the
following areas: Bindery Preparation, Conservation Treatment, Pest Management, .. Preservation
Reformatting, and Library Photographic Services. The Preservation Department provides leadership and
shares expertise with libraries and archives throughout the state.

In 1983-1991, the University of Hawai'i at Manoa Library participated in the National Newspaper
program sponsored by NEH. The Hawai'i Newspaper project surveyed holdings in libraries throughout
the state and assembled comprehensive files of selected titles from the holdings of a number of libraries.
In the microfilming phase of the project, 141 titles (12,000 frames) were completed. The library staff
collated the materials, prepared targets, and completed quality control of the microfilm. The
microfilming was done by Advanced Micro-Image to preservation standards.

Agricultural records have been the focus of a number of important initiatives in Hawai'i. With a NEH
grant in 1977-1979, the Hawaiian Historical Society conducted a state-wide survey of sugar plantation
records. In addition, the Humanities Program of the State Foundation on Culture and the Arts in
cooperation with the Hawaiian Historical Society has published bibliographic surveys of published
materials and archival records that document Hawaii 's agricultural history. These bibliographies on
sugar, rice, pineapple, coffee and ranching provide a foundation for further analysis and scholarly review
to establish priorities for preservation of published materials on agricultural and rural life in Hawai'i.

University of Hawai'i at Manoa USAIN Project Staff

University of Hawai'i's contribution to the project will be co-managed by Eileen Herring, Plant Science
Librarian, and Lynn Davis, Head of the Preservation Department. Ms. Herring will be responsible for the
bibliographic analysis and selection phase of the project, including developing and refining the scope of
the bibliography, compiling the citations and coordinating the work of the scholarly reviewers. Ms.
Herring has a BA from University of California, San Diego, and a MLIS from the University of Hawai'i at
Manoa. She is knowledgeable in Hawaiian ethnobotany and has designed a garden of Hawaiian healing
plants at the Hawai'i Medical Library. Ms. Herring is familiar with a broad range of literature relating to
agriculture in Hawai'i and has a broad network in the library and plant sciences communities in Hawai'i.

Ms. Davis will be responsible for the preservation phase of the project, managing the microfilming
completed by the library's microfilm vendor, Advanced Micro-Image Systems Hawai'i Inc., and
ensuring compliance with all preservation and access standards and guidelines for the project. Ms. Davis
has a MA from University of New Mexico, Albuquerque, and a MLS from University of Hawaii at
Manoa. Prior to working at the University of Hawai'i, Ms. Davis managed the Archives and Visual
Collections at Bishop Museum (Honolulu, Hawai'i). She has managed preservation grants from the State
Foundation on Culture and the Arts, as well as from the Native Hawaiian Culture and Arts Program.

University of Hawaii is fortunate to have a vendor in Honolulu that is experienced in preservation
microfilming of library materials. Advanced Micro-Image has completed numerous preservation projects,
including the NEH Hawai'i Newspaper Project, which meet ANSI/AIIM specifications and RLG
guidelines. The Library has on-going projects to reformat newspapers and monographs working with
Advanced Micro-Image.