5. Preservation Profiles


For each of the nine participating state and libraries, the following section includes:

 *a description of state and institutional preservation programs and activities;

 *a description of project staff and their responsibilities, and the selection of a microfilming
 vendor;

 *a description of professional backgrounds of each of the scholars on the review panel; and

 *a summary plan of work and project budget.


5.1 ARIZONA AND THE UNIVERSITY OF ARIZONA


The state of Arizona has not yet developed a comprehensive statewide preservation plan. However, a
number of institutions maintain collections of special materials for which standard preservation
techniques are employed. These institutions include the Arizona State Library, the Arizona Historical
Society, the Arizona State Museum, Arizona State University, Northern Arizona University, and the
University of Arizona. Preservation techniques used for special materials include environmental controls
(temperature, humidity, and lighting), protective enclosures, and archival repairs to damaged materials.
Microfilming, photocopying, and digitization of materials are not routinely employed to preserve
materials in these collections but are occasionally used to provide customer access to the content of
extremely fragile materials.

Preservation efforts for materials in the general collections of the three university libraries focus on
repair, binding and rebinding, phase boxing. Collections are not systematically examined to identify
damaged materials, but items are replaced or microfilmed when damage is identified by customers or
library staff in the course of routine use. A preservation planning committee at the University of Arizona
Library presented a report in December 1990 outlining recommendations including the addition of a
preservation officer, allocation of resources and education to support preservation, improvement of
environmental conditions, and interinstitutional coordination. A preservation team at Northern Arizona
University commissioned a 1993 survey by AMIGOS to assess conditions and environment in their
building. Arizona State University appointed a preservation officer in 1996.

While no formal statewide plan or structure exists to support preservation activities in Arizona, staff at
Arizona institutions rely on an informal network to communicate with and advise each other on
preservation concerns and strategies. The Arizona State Library provides preservation support within the
state through workshops.

University of Arizona USAIN Project Staff

The University of Arizona's contribution to the project will be managed by Douglas Jones, Team Leader
for the Science-Engineering Team. He will be assisted by Teresa Salazar, preservation specialist for
Special Collections. Mr. Jones will coordinate the activities of project participants, the scholarly review
panel and assist in developing cooperative efforts with other institutions. Ms. Salazar will assist in
developing the bibliography and provide expertise on preservation issues.

Jane Matter will conduct the day-to-day activities of the project. In addition to the MLS, she holds an
M.A. in biology and has provided reference and collection management service to agriculture faculty
and students as well as other science users. The duties of the project librarian will include surveying all
relevant libraries in the state to identify publications falling within the parameters of the project. She will