4. Plan of Work--Procedures and Standards


The project participants will be responsible for ensuring the quality of all film produced for the project--
whether produced in-house or by a filming agent. A quality assurance report form will be established for
the project to assist libraries in their examination and certification of completed film. In general, the
project will follow the quality assurance procedures developed by the Research Libraries Group for their
cooperative projects and described in the RLG technical microfilming guidelines.

4.4.5 Access to Preserved Materials

Service copies of all microfilms created in the project will be available to users through Interlibrary Loan,
as well as on-site in the libraries. Copies of the microfilm will be available for purchase at cost by other
institutions or individuals, subject to copyright restrictions. The availability of preserved titles will be
made known through the distribution of bibliographic records to the national bibliographic databases,
OCLC and RLIN.

4.4.6 Storage of Master Negative Microfilms

Duplicate negatives will be maintained by the project libraries in facilities that are appropriate for
microfilm storage; they will be used, as needed, to make service copies. All first generation master
negative microfilm produced in the project will be sent to the National Library of Agriculture (NAL) as
security against any unforeseen damage to the duplicate negative, and for preservation in perpetuity as
part of the national preservation program for agriculture and rural life (See Appendix B, letter of support
from NAL).

Project materials will be stored according to established temperature and humidity levels set forth in
ANSI PH1.43-1985 American National Standard Practice for Storage of Processed Safety Photographic
Film. Film enclosures will conform to ANSI IT9.2-1989, Imaging Media- Photographic Processed Films,
Plates, and Papers Filing Enclosures and Storage Containers.

In Phase 1 the Project Director and Project Coordinator have worked with staff-at NAL to establish
procedures for identifying and labeling master negatives. In Phase 2 a schedule for shipping project
materials to NAL will be established at the second project managers meeting in New Orleans.